Trucking Dispatch App – Load Board & Driver Settlements

The Trucking Dispatch App from EverReachCraft, LLC is a web app for trucking companies to dispatch loads and send driver settlement statements. The Load Board, driver pay, settlement statements and reports all use the same load details. It runs in your web browser and signs in with your Google account, so there is nothing to install. Your company’s data stays in a Google Sheet and folder in your own Google Drive.

How it saves steps

• One record per load. The Load Board, the driver’s pay, the settlement statement and the reports all use the same load record.
• Pay worked out the same way every time. Each driver’s usual pay setup fills in on a new load, and the pay summary shows the math before you save.
• Statements start from the loads. Pick a driver and pay period, and that driver’s unsettled loads are listed for you. With the Batch statements add-on, every driver’s statement is made in one step.
• Who is free, at a glance. The Week view shows each driver’s booked and open days without scrolling through loads.
• Paperwork with the load. Rate cons, BOLs and proof of delivery are attached to the load they belong to.
• Totals added up for you. Reports add up load pay, fees, driver pay and what the company keeps for any period, ready to download as PDF or Excel.

Dispatch

• Load Board: every load listed by date, with status colors you can set up (for example Booked, In Transit, Delivered, Delayed, Cancelled), counts for each status, search, and filters by driver, truck and settled status.
• Needs attention: loads in a red status (such as Delayed) and delivered loads that are ready to settle are shown at the top, across all dates.
• Week view: drivers in rows and days in columns, showing which days each driver is booked or open.
• Add a load on one screen: the next load number is filled in, the driver’s usual truck and pay come from Settings, and brokers are suggested as you type.
• Documents: rate cons, BOLs, proof of delivery and receipts saved with the load.

Driver pay

• Pay each driver a percent of the load pay after the fees you choose, per mile (all miles or loaded miles), or a flat amount per load.
• For factoring, dispatch, broker and other fees, you choose whether each one is taken out before the driver’s percent is worked out.
• Pay summary on every load: load pay, fees, driver pay and what the company keeps.

Driver settlements

• Pick a driver and pay period; the statement lists that driver’s loads and pay, with year-to-date totals.
• Add other pay and deductions, then email the statement to the driver as a PDF.
• Statement history: see every finished statement (sent or not yet sent) and send one again. An admin can undo a statement and make a corrected one. Loads on a sent statement are locked, so their pay can’t change by accident.

Reports

• Where the money went: load pay, minus broker, factoring, dispatch and other fees, minus driver pay, down to what the company keeps, with per-mile figures.
• Totals for any period by driver, truck, broker/customer or month, with loads, miles, fees, driver pay and what the company keeps.
• Download a report as a PDF or Excel file.

Users and roles

• Admin: everything, including Settings and users.
• Staff: day-to-day work on loads, with or without access to pay and money.
• Dispatch-only staff: schedule loads without seeing gross, fees, driver pay, settlements or reports.
• Each user signs in with their own Google account.

What’s included

• 1 user (the account holder)
• A getting-started guide (PDF)
• Bug fixes at no charge while we offer the app: if something in the app doesn’t work as described, we fix it, and the fix applies to every license
• Answers to basic questions about using the app (for example, where a setting is or how to add a driver) by email for 14 days after your license is set up
• Pay once: $499.99, or pay monthly: $30 a month for 24 months ($720 in total)

Monthly plan: your card is charged automatically each month. After the 24th payment, charges stop and the license continues like a one-time license. You can cancel at any time with the billing link in your Stripe receipt emails or through our Contact page; access continues to the end of the month you paid for, and the remaining payments are not owed. See the Terms of Service, Section 7.6.

Paid help: training sessions, setting up or entering your data, correcting data entered by mistake, customizations, custom setups, and basic questions after the first 14 days are paid at our current rates on everreachcraft.com. New features are not included or promised; some may be offered as paid add-ons.

Add-ons

• Extra user: $49 per user, one-time. Up to 10 extra users per license (11 people in total); for more, contact us about a custom setup.
• Batch statements: $149 one-time. Make and email statements for all drivers at once instead of one by one.

Add-ons are attached to your license, end when the license ends, and are non-refundable once added to your license, except as stated in the Terms of Service.

Please note

Trucking Dispatch App is a dispatch and bookkeeping tool. It works out amounts from the information you enter and makes no guarantee that any result is correct or complete. Please check all figures, statements and reports before you rely on them or pay anyone. It does not give accounting, tax, payroll, legal or financial advice. Ask a qualified professional for advice.

Pictures show sample data for Blue Mesa Freight LLC, a made-up company. See the Terms of Service and the Trucking Dispatch App Privacy Policy.